Compliance Disclaimer – IMPORTANT
While the FIA may provide indicative text, templates, or other materials (“Content”) for your convenience, such Content is provided on an “as is” basis and is not intended to constitute legal, regulatory, or compliance advice.
It is your sole responsibility to review, verify, and ensure that any use of the Content complies with all applicable laws, regulations, and local requirements in every jurisdiction in which you operate.
The FIA does not make any representations or warranties regarding the accuracy, completeness, or adequacy of the Content for your specific circumstances and accepts no liability for any non-compliance, penalties, or damages arising from your use of the Content.
You acknowledge and agree that you are solely responsible for seeking independent legal or professional advice as needed to ensure full compliance with all relevant obligations.
1. Data Controller
Name: Malta Motorsport Federation
Registered Address: National Pool Complex, Triq Maria Tereza Spinelli, Tal Qroqq
Email: administration@maltamotorsport.org
Phone: +35621663663
2. Purpose of Processing
We collect and process your personal data for the following purposes:
– Motorsport Operation
– Licensing
– Motorsport Marketing and Informational
3. Categories of Personal Data
We may process the following categories of personal data:
– Name, Surname, Date of Birth
– Email / Phone
– [Any additional categories]
4. Legal Bases for Processing
Your data is processed on the following legal bases under Article 6 of the GDPR:
– Consent (Art. 6(1)(a)) – [If applicable]
– Performance of a contract (Art. 6(1)(b)) – [If applicable]
– Legal obligation (Art. 6(1)(c)) – [If applicable]
– Legitimate interests (Art. 6(1)(f)) – [If applicable and specify interest]
Legitimate interest: [Specify legitimate interest if used]
5. Data Recipients
Your personal data may be shared with the following recipients:
– Administration / Clubs / Officials / Organizers
– Organisers
– FIA / ACI
– As per govt requirments at the time
6. International Data Transfers
[State whether data is transferred outside the EU/EEA].
Safeguards:
– Adequacy decision
– Standard Contractual Clauses (SCCs)
– International Data Transfer Agreement (IDTA)
Transfer description: [Describe transfer]
7. Data Retention Period
We retain your data only as long as necessary for the purposes outlined above or as required by law.
Retention period: [Define retention period for each category]
(e.g., 3 years after last contact, 10 years for financial data)
8. Your Rights
You have the following rights regarding your personal data:
8.1 Right of Access
You may request confirmation about whether we process your personal data and obtain a copy of such data, along with information about how and why it is processed.
8.2 Right to Rectification
You may request correction of inaccurate personal data or completion of incomplete data.
8.3 Right to Erasure
You may request the deletion of your personal data where legally possible, including where the data is no longer necessary, you withdraw consent, or you object to processing.
8.4 Right to Restriction of Processing
You may request that we limit processing of your data in specific situations (e.g., accuracy is contested, processing is unlawful).
8.5 Right to Data Portability
You may request to receive your data in a structured, commonly used, machine-readable format and transmit it to another controller.
8.6 Right to Object
You may object at any time to processing based on legitimate interests or for direct marketing.
8.7 Right to Withdraw Consent
If processing relies on consent, you may withdraw it at any time without affecting prior lawful processing.
8.8 Right Not to be Subject to Automated Decision-Making
You have the right not to be subject to decisions based solely on automated processing, including profiling, which produce legal or similarly significant effects.
To exercise any rights, contact us at: [Data Protection Email].
Contact: administration@maltamotorsport.org
9. Automated Decision-Making
[State whether any automated decision-making or profiling takes place].
If applicable, describe the logic involved and the consequences.
10. Provision of Data (Statutory/Contractual Requirement)
[State whether providing personal data is mandatory for contractual purposes or required by law. Explain consequences of failure to provide data.]
Example: Providing your data is necessary to enter into a contract. Failure to provide the required information may result in our inability to provide the service.
11. Source of Data (If Not Obtained Directly)
[If applicable, explain categories of data obtained indirectly and their sources.]
Example: We may receive your personal data from [third-party source]. This may include [categories of data].
12. How to Lodge a Complaint
Supervisory Authority: AIMS
Website: www.aims.org.mt
Contact Detail: info@aims.org.mt
13. Updates to This Privacy Notice
The latest version will always be available at: maltamotorsport.org
Last updated: 25-11-25